Scholarly Guidelines

Guidelines and Formatting


Publishing Process

Submissions

KHQ’s Scholarly issue accepts brief abstracts early in their reading period, which opens in August of each year. Editors try to respond with interest by December, requesting full drafts of the articles by May 1st. Additionally, full drafts of articles may be sent at any point during our reading period.


Peer Review

Submissions will be initially screened by staff members and then sent for anonymous peer review from experts in the field. Decisions on manuscripts will be sent to authors, along with reviewer’s comments. Unlike the creative writing portion of the journal, The Kudzu Scholar does not accept simultaneous submissions. We have this policy because blind review of scholarship requires considerable time and labor. The editors reserve the right not to publish any content submitted, and their decisions are final. It is the responsibility of the author to avoid work that might be considered defamatory, discriminatory, or of a nature that might incur liability of any kind.  The editors also reserve the right to make editorial or stylistic changes where deemed necessary.


Open Access Policy

We provide digital access to all of our issues at no cost. As a publisher, Kudzu is interested in information ecology, that is, open access for the expression of creativity and scholarship. Please enjoy our archive, which dates back to our old publications under the title Kudzu Review. Hardbound versions of our issues, including our new print annual, can be found on the Print page. After Volume 5, we hope to put most of our digital issue content on the actual website, instead of in PDF format. Until we find the time to covert old content, all of our issues are available as PDFs by clicking the cover image.

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. The journal follows the declaration at the Budapest Open Access Initiative (2002) which defines “open access” as:

By “open access” to this literature, we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited.


Deposit Policy

The authors may deposit copies of their work in institutional repositories in addition to the article being published in the journal. We only allow post-prints to be archiving is acceptable on condition that the archived version acknowledges the prior online publication of the article in Kudzu House Quarterly, with a link to the journal website.


Style Guide

What We Publish

Kudzu House Quarterly’s scholarly issue, The Kudzu Scholar, features three types of materials:

Articles

Approximately 3,000-9,000 words.

We are interested in analyses of literary texts, pedagogical approaches to ecocriticism and much more. Most important to us is that your work fits our focus: “literature of an invasive species.”

Essay Briefs/Review Essays

Essay Briefs and Review Essays are shorter, generally 1,000-3,000 words.

Review essays offer in-depth discussion of a few texts in the field (ideally, 2-3 books or other substantial texts). Review essays should aim to be evaluative, but also synthetic and generative.

Essay Briefs are shorter than full-length articles but should nonetheless have the rigor and depth expected of full-length articles. Essay Briefs are entry points into larger discussions, responses to ongoing issues and conversations, and new definitions of what we consider Ecocriticism and the Environmental Humanities.

Book Reviews

Book reviews run between 500 and 1000 words. We generally do not run reviews which are mostly negative, as we believe this works against healthy discourse, though we have made exceptions for this in the past. Our review list has up to date titles of interest, but feel free to propose other titles in ecocriticism. You may query the review editor (reviews [at] kudzuhouse (dot) org) with specific titles, but this is not necessary before submitting a review.


Acceptable Document Types

Kudzu House Quarterly is an open access, digital journal. Because of this, we publish work in various platforms, namely html and pdf. The simplest document format for our purposes is Markdown, which can be easily converted to multiple platforms and is freely available for use. We recommend StackEdit’s in-browser markdown editor for first-time users. We believe this best suits our ecological publishing model, because it is open-access and easily transferable across platforms.

However, we also recognize that many scholars will not be comfortable with using Markdown, and they may have already formatted their document in a WYSIWYG document editor, such as Microsoft Word. We will still accept word documents, but they must carefully adhere to our style guide, to ensure that they reflect the simplest and easiest format for the use of our editors, writers, and readers. You may submit a traditionally-formatted document of any style (MLA, APA, or Chicago-Style) or format in the peer-review stage of publication, but bear in mind that you will be asked to help us convert the document later in the editorial process.

We strongly believe in the importance of information accessibility. Do not let document format prevent you from submitting to the journal. We are willing to help you convert the document (or possibly even do it for you), and of course, the content matters far more than the initial document design. We will eventually ask for your word document in Markdown, or at least in plain text (with headings defined by hashtags (#), Italics surrounded by individual asterisks (*), and bold words surrounded with double asterisks. We promise to make the process as simple and painless as possible.


Anonymity

KHQ has a blind peer review process for manuscripts that have undergone internal reading and been approved for review. Please do not include your name anywhere on the essay document, reference page, or notes.


Keywords & Abstract

Submissions should include 3-7 keywords that describe the project. There should be a brief (200 words or less) abstract on the first page of the submission.


Citing Sources

House Citation Style

KHQ uses a modified Chicago-style for its citations. Authors should refer to The Chicago Manual of Style Online or to Purdue OWL’s free Chicago Style tutorial for a comprehensive explanation of bibliography and in-text citation formatting minutiae. Generally speaking, we use an NB (notes and bibliography) system, with endnotes for in-text citation and a comprehensive bibliography

In-Text Citation

We find in-text citation makes text look unnecessarily cluttered, and so we ask that you include an endnote each time you use a source, whether through a direct quote or through a paraphrase or summary. Footnotes should be converted to endnotes (see below), and endnotes should appear at the end of each chapter or at the end of the entire document.

Footnotes vs. Endnotes

Because the publication is intended for digital consumption first, we combine all notes into endnotes. Please merge your footnotes and endnotes to appear at the end of the document. If you are using a WYSIWYG document creator like Microsoft Word, please document sources by putting the endnote number in brackets with a carrot, like this [ ^1] (remove space between bracket and carrot).

At the end of your document, define a heading called “Notes.” On the next line, you will begin your endnote like this [ ^number]: This is the endnote example’s text (remove space between bracket and carrot). The endnote will automatically link in the document when we convert it to Markdown.

Notes & References

Markdown hyperlinks notes with a superscript number, and so it does not differentiate between an endnote and a footnote. You can create endnotes for all references and notations like this one.1 They are really handy, but they take some getting used to for first time markdown users. Your actual notes will come at the end of the document.2

Your footnotes will automatically link, but you must be careful to maintain their number order. Since Markdown will automatically convert our code to a footnote, we’ve included a jpg of the actual code here:

endnotestyleguide

Figure 1: Endnote Sample Code

If you are not comfortable with Markdown, for instance if you are using Rich Text Format instead, you may put a carrot (^) in brackets alongside the corresponding number. For example:

This is a sample sentence with a note. [ ^1]
Here is another sample sentence with a note, and this one “ends with a quote.” [ ^2]
Note: Remove the extra space beside the carrot from these examples.

If you choose this method, you will include a separate document with your notes numbered like this:

Notes:

[ ^1]: This note corresponds with the previous example’s first note.
[ ^2]: This note corresponds with the second note.
Note: Remove the extra space beside the carrot from these examples.

In-Text Citations
Headings

We reserve the use of the top two headings—h1 (#) and h2 (##)—in our website’s larger design. Therefore, the title of your essay should begin with h3 (###) and use h4 (####) for subheadings in the paper. You may also use h5 and h6, if needed.

Images, Links, and Other Media

KHQ was born online, and it is first and foremost a digital journal. This presents certain opportunities and reqirements.

Images

When you submit an image, please include the actual image in high resolution in separate files. If the image is color, you must include a grayscale version for our print issue. Otherwise, it will not be included in the print version. You must have all the necessary permissions and be prepare to provide pertinent citation and reference information.

Links

You are encouraged to utilize the digital writing environment by including links and other digital media. However, keep in mind that link paths often change, so include a description of what you are linking to carefully, in case your path should become corrupt in the future.

Media

In order to sustain the use of digital media, we must archive everything we publish. Platforms like WIX and Weebly are not accepted on their own. You may take screenshots of these pages and use them as images. We ask that authors to use standard, non-proprietary formats (HTML 5, CSS, etc.).

Upon acceptance, we will need copies of all embedded media files, and all 3rd-party sites that host files must be shared with the journal in order to facilitate editing and archiving. Many of these questions are so case-dependent, that we will have to handle new media submissions as they occur.


Permissions

Authors must have permission to use any artwork, images, or other media in their work. Even works labeled for reuse need to have attribution. We reserve the right to refuse images or media that does not have proper attribution or permission for reuse. Quoting entire texts, such as with poetry, may require permissions. Excerpting small portions of text will often help avoid needing permissions.

Permission requests from authors

The authors of articles published by KHQ, or the authors’ designated agents, should seek permission for re-use of their material, but this usually entails merely crediting the journal with initial publication. Email editor [at] kudzuhouse.org to query about reprinting.


Notes:


  1. This is my first footnote.
  2. This is my second footnote. Just be careful that you keep your notes in order as you make the transition.

 

 


Acknowledgements for This Page

Guidelines and Style Guide adopted from Kairos: A Journal of Rhetoric, Technology, and Pedagogy; Environmental Humanities; and The Apollonian: A Journal of Interdisciplinary Studies.